{"id":2016,"date":"2019-06-05T17:47:31","date_gmt":"2019-06-05T17:47:31","guid":{"rendered":"http:\/\/www.kruptos2.co.uk\/blog\/?p=2016"},"modified":"2019-06-05T18:35:00","modified_gmt":"2019-06-05T18:35:00","slug":"password-protect-files-folders-mac","status":"publish","type":"post","link":"https:\/\/kruptos2.co.uk\/blog\/password-protect-files-folders-mac\/","title":{"rendered":"How to Password Protect Files and Folders on Mac"},"content":{"rendered":"

In today’s contemporary society, we store a wealth of data on our computers, some of it private and very sensitive. Keeping those data secure and maintaining privacy are highly important for any Mac user. Yet many of us give it scant attention and do little more than the bare minimum, if anything at all to ensure that hackers, opportunists and, yes, even the authorities, are able to access as little of our personal data as possible. This articles explains how you can\u00a0password protect files and<\/em> folders<\/em>\u00a0on your\u00a0Mac.<\/em><\/span><\/p>\n

There are three places threats to your data are likely to come from: over the internet, via an email, or from someone with direct access to your Mac. Taking steps to protect yourself will minimise the risks.<\/span><\/p>\n

You can protect all the files on your Mac by\u00a0encrypting your entire hard drive with FileVault.<\/span><\/p>\n

But maybe you don\u2019t need to protect all your files, or you just think FileVault is a bit overkill for your purposes. There are simpler options for password protecting certain files and folders.<\/span><\/p>\n

We\u2019ll cover password protecting individual files and folders on your Mac.<\/span><\/p>\n

Encrypt your entire Mac<\/b><\/span><\/h1>\n

Use your Mac\u2019s built-in FileVault to securely encrypt your entire hard drive. According to Apple, \u201cFileVault full-disk encryption<\/a> (FileVault 2) uses XTS-AES-128 encryption with a 256-bit key to help prevent unauthorized access to the information on your startup disk.\u201d<\/span><\/p>\n

In other words, FileVault scrambles your hard disk so that only you (with the password) can access any data on it. It\u2019s available for free in OS X Lion and later. Here\u2019s how to set it up:<\/span><\/p>\n

    \n
  1. \n
      \n
    1. \n
        \n
      1. Open the\u00a0Apple menu<\/b>\u00a0>\u00a0System Preferences<\/b>\u00a0>\u00a0Security & Privacy<\/b><\/span><\/li>\n
      2. Click the\u00a0FileVault<\/b>\u00a0tab<\/span><\/li>\n
      3. Click the\u00a0padlock<\/b>, then enter an administrator name and password<\/span><\/li>\n
      4. Click\u00a0Turn On FileVault<\/b><\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

        You\u2019re done. Your hard drive will be encrypted, and anyone who starts up your Mac will need your password to continue.<\/span><\/p>\n

         <\/p>\n

        Note:\u00a0<\/b>It may take some time to fully encrypt your Mac. According to Apple, \u201cEncryption occurs in the background as you use your Mac, and only while your Mac is awake and plugged in to AC power.\u201d<\/span><\/p>\n

        \"\ufffcPassword-Protecting<\/a>\ufffcPassword-Protecting your entire Mac<\/i>\u00a0<\/span><\/p>\n

        macOS\u2019s FileVault encrypts files stored on your Mac\u2019s boot drive using military-level encryption, meaning if your Mac is lost or stolen your data will be safe. <\/span><\/p>\n

        However, that security comes at a price \u2014 speed. Running FileVault will slow down your Mac, and sometimes noticeably. So you should only use it if you really need to.<\/span><\/p>\n

        You could use macOS\u2019 FileVault to encrypt every file on your Mac. But it consumes resources and hits your Mac\u2019s performance. For most of us, it\u2019s overkill. But you should make sure that all sensitive or personal data stored on your Mac is encrypted<\/a>.<\/span><\/p>\n

        FileVault is off by default, as most users may find that encrypting the entire drive is a bit overkill. The inconvenience of having to type a password to open a file and the extra time required to initially encrypt your entire drive may outweigh the security FileVault provides.<\/span><\/p>\n

        If you mainly use your Mac at home or in other mostly secure environments, FileVault may not be the ideal security solution.<\/span><\/p>\n

        Consider some of the other options we present in this article such as password protecting individual files or using third-party app like Kruptos 2 Pro.<\/span><\/p>\n

        Kruptos 2 Professional\u00a0<\/span><\/a>for the Mac is an easy to use file encryption program that uses 256-bit encryption to password protect your private files and prevent them from being modified, read or even accessed without the correct password. <\/span><\/h2>\n

        Using Kruptos 2 Pro, you can efficiently encrypt and decrypt selected files or folders in your Mac, where other not so important files and folders can remain unencrypted at the same time.<\/span><\/p>\n

        Best of all, you can\u00a0download it free here<\/span><\/a> <\/span>and give it a try. You\u2019ll be surprised about how easy its to protect and control access to your sensitive data.<\/span><\/p>\n

        Password-protect iWork docs, Microsoft Office docs, and PDFs<\/b><\/span><\/h1>\n

        Perhaps, you don\u2019t need to protect all your files, or you just think FileVault is a bit overkill for your purposes. There are simpler options for password protecting certain files and folders.<\/span><\/p>\n

        We\u2019ll look into how to password protecting individual files and folders on your Mac.<\/span><\/p>\n

        How to password-protect iWork documents on Mac<\/b><\/span><\/h2>\n

        iWork, Apple\u2019s version of Microsoft Office, comes stock with any Mac. And it allows you to password-protect any Pages, Keynote, or Numbers file in a few simple steps:<\/span><\/p>\n

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        1. \n
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              \n
            1. Open the iWorks file you want to protect<\/span><\/li>\n
            2. Click\u00a0File<\/b>\u00a0>\u00a0Password<\/b><\/span><\/li>\n
            3. Enter a\u00a0password<\/b>\u00a0and then\u00a0Verify<\/b>\u00a0it<\/span><\/li>\n
            4. (optional) To help you remember the password, enter a\u00a0Password Hint<\/b><\/span><\/li>\n
            5. Finally, click\u00a0Set Password<\/b><\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

              The next time anyone tries to open that document, they\u2019ll need to enter your password.<\/span><\/p>\n

              How to password-protect Microsoft Word documents on Mac<\/b><\/span><\/h2>\n

              Working on the next great American novel, and don\u2019t want others to read it? Here\u2019s what you can do about it:<\/span><\/p>\n

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                  1. Open<\/b>\u00a0the Word doc you want to protect<\/span><\/li>\n
                  2. Click the\u00a0Review<\/b>\u00a0tab<\/span><\/li>\n
                  3. Click\u00a0Protect Document<\/b><\/span><\/li>\n
                  4. On the\u00a0Password Protect<\/b>\u00a0screen, enter a\u00a0Password<\/b>\u00a0under\u00a0Set a password to open this document<\/b>. (You can even require a\u00a0Password<\/b>\u00a0to modify the Word document)<\/span><\/li>\n
                  5. Finally, click\u00a0OK<\/b><\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                    The next time anyone tries to open that Word doc, they\u2019ll need to enter your password.<\/span><\/p>\n

                    To remove the password, open your Word doc and go to\u00a0Review > Protect Document<\/b>. Delete the passwords on the\u00a0Password Protect<\/b>\u00a0screen and click\u00a0OK<\/b>.<\/span><\/p>\n

                    \"Password-Protecting<\/a><\/p>\n

                    Password-Protecting your Microsoft Word doc is very easy<\/i>\u00a0<\/span><\/p>\n

                    How to password-protect Microsoft Excel documents on Mac<\/b><\/span><\/p>\n

                    Adding a password to an Excel document differs a bit from adding one to a Word doc, but it\u2019s still easy. Here\u2019s how to do it:<\/span><\/p>\n

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                        1. Open<\/b>\u00a0the Excel doc you want to protect<\/span><\/li>\n
                        2. On the menu bar, go to\u00a0File > Passwords<\/b><\/span><\/li>\n
                        3. On the\u00a0File Passwords<\/b>\u00a0screen, enter a password in the\u00a0Password to open<\/b>\u00a0box. (You can even require a\u00a0Password to modify<\/b>\u00a0the Excel document)<\/span><\/li>\n
                        4. Finally, click\u00a0OK<\/b><\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                          The next time anyone tries to open that Excel doc, they\u2019ll need to enter your password.<\/span><\/p>\n

                          To remove the password, open your Excel doc, go to\u00a0File > Passwords<\/b>, and delete the password on the\u00a0File Passwords<\/b>\u00a0screen.\u00a0<\/span><\/p>\n

                          \"Password-Protecting<\/p>\n

                          Password-Protecting your Microsoft Excel is also easy<\/i><\/span><\/p>\n

                          How to password-protect Microsoft PowerPoint documents on Mac<\/b><\/span><\/p>\n

                          Your business PowerPoint presentations can often contain a lot of sensitive information, so it\u2019s best to lock them down to keep them out of the wrong hands. Here\u2019s how to do it:<\/span><\/p>\n

                            \n
                          1. \n
                              \n
                            1. \n
                                \n
                              1. Open<\/b>\u00a0the PowerPoint presentation you want to protect<\/span><\/li>\n
                              2. On the menu bar, go to\u00a0File > Passwords<\/b><\/span><\/li>\n
                              3. Under\u00a0Password to open<\/b>, check the\u00a0Encrypt this presentation and require a password to open<\/b>\u00a0box<\/span><\/li>\n
                              4. On the\u00a0Set a password for this presentation<\/b>\u00a0, enter a\u00a0New password<\/b>\u00a0and then\u00a0Verify<\/b>\u00a0the password<\/span><\/li>\n
                              5. Click\u00a0Set Password<\/b><\/span><\/li>\n
                              6. Finally, click\u00a0OK<\/b><\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                                The next time anyone tries to open that PowerPoint presentation, they\u2019ll need to enter your password.<\/span><\/p>\n

                                To remove the password, open your PowerPoint presentation, go to\u00a0File > Passwords<\/b>, and uncheck the\u00a0Encrypt this presentation and require a password to open<\/b>\u00a0box.<\/span><\/p>\n

                                \"Password-Protecting <\/span>Password-Protecting your Microsoft PowerPoint presentations also very easy<\/i><\/span><\/p>\n

                                How to password-protect PDF Files on Mac<\/b><\/span><\/h2>\n

                                Mac owners can password-protect any PDF right out of the box. No 3rd-party app is needed, thanks to Preview. Here\u2019s how to use Preview to password-protect your PDFs:<\/span><\/p>\n

                                  \n
                                1. \n
                                    \n
                                  1. \n
                                      \n
                                    1. Open the PDF file you want to protect in\u00a0Preview<\/b><\/span><\/li>\n
                                    2. Open the\u00a0File<\/b>\u00a0menu and then press the\u00a0Option<\/b>\u00a0key, which will change the\u00a0Duplicate<\/b>\u00a0menu option into\u00a0Save As<\/b><\/span><\/li>\n
                                    3. Select\u00a0Save As<\/b><\/span><\/li>\n
                                    4. Check the\u00a0Encrypt<\/b>\u00a0box towards the bottom of the\u00a0Save<\/b>\u00a0screen<\/span><\/li>\n
                                    5. Enter a\u00a0Password<\/b>\u00a0and then\u00a0Verify<\/b>\u00a0it<\/span><\/li>\n
                                    6. Click\u00a0Save<\/b><\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                                      The next time anyone tries to open that PDF, they\u2019ll need to enter your password.<\/span><\/p>\n

                                      (Note:<\/b>\u00a0This will only work for PDFs. Preview does not support password-protecting images.)<\/span><\/p>\n

                                      To remove the password from the PDF, just open the PDF and enter your password. Press the\u00a0Option<\/b>\u00a0key to access\u00a0Save As<\/b>\u00a0in the\u00a0File<\/b>\u00a0menu as mentioned above, and then uncheck the\u00a0Encrypt<\/b>\u00a0option. Save the PDF with a new name, and then delete the original, password-protected file.<\/span><\/p>\n

                                      Password-Protect Your Files and Folders on Mac using Kruptos 2 Pro<\/b><\/span><\/h2>\n

                                      Once installed,\u00a0Kruptos 2 Pro<\/span>\u00a0integrates with Mac OS, making for a really natural and easy solution to the problem of data security. You can drag folders and files directly to the app, at which point they are immediately encrypted and password-protected.<\/span><\/p>\n

                                      Kruptos 2 Pro supports inbuilt file shredder and share your encrypted files (cross-platform compatibility) between your Mac<\/b>,\u00a0Windows PC<\/b>,\u00a0Android device<\/b>\u00a0and the\u00a0Cloud.<\/b><\/span><\/p>\n

                                      The app even allows you to create in-app notes for securely writing down passwords, bank accounts, pin numbers, and any other sensitive information.<\/span><\/p>\n

                                      \"Password-Protecting<\/a><\/p>\n

                                      Password-Protecting your Files and Folders is very easy<\/i><\/span><\/p>\n

                                      In conclusion, always remember below tips to protect your Mac and keep your data safe:<\/span><\/p>\n

                                        \n
                                      1. \n
                                          \n
                                        1. Be aware of your surroundings<\/span><\/li>\n
                                        2. Physically deter with the use of a locks<\/span><\/li>\n
                                        3. Set up a Mac finding app<\/span><\/li>\n
                                        4. Encrypt your files before moving (Kruptos seamlessly integrates with all major cloud providers) to Dropbox and iCloud<\/span><\/li>\n
                                        5. Download\u00a0<\/span>Kruptos 2 Pro <\/span><\/span><\/a>to encrypt your sensitive files<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

                                          How do you protect your files and folders on your Mac? Do you use any other apps to secure your data? Share your thoughts with us in the comments below.<\/b><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

                                          In today’s contemporary society, we store a wealth of data on our computers, some of it private and very sensitive. Keeping those data secure and maintaining privacy are highly important for any Mac user. Yet many of us give it scant attention and do little more than the bare minimum, if anything at all to …<\/p>\n

                                          How to Password Protect Files and Folders on Mac<\/span> Read More \u00bb<\/a><\/p>\n","protected":false},"author":1,"featured_media":2029,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""}},"footnotes":""},"categories":[8,7],"tags":[58,56,55,57],"class_list":["post-2016","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-protection","category-how-to","tag-mac-encryption","tag-mac-files-encryption","tag-password-protect","tag-password-protect-pdfs"],"yoast_head":"\nHow to Password Protect Files and Folders on Mac - Kruptos Security Blog<\/title>\n<meta name=\"description\" content=\"Lean how you can password protect your files and folders on Mac with step by step examples. Also explains how you can encrypt your entire drive as well.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/kruptos2.co.uk\/blog\/password-protect-files-folders-mac\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Password Protect Files and Folders on Mac - Kruptos Security Blog\" \/>\n<meta property=\"og:description\" content=\"Lean how you can password protect your files and folders on Mac with step by step examples. 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